EXECUTIVE ASSISTANT

Administrative

Experienced

Manila

Full Time

Responsibilities:

  • Maintain existing office procedures and systems, as well as implement new ones

  • Overseeing the sales, design and admin teams and organising weekly team meetings

  • Ensure the office and showroom run smoothly

  • Prepare presentations and reports in Excel/Powerpoint

  • General PA duties – booking travel, organising office calendar

  • Project management

  • Coordinate photoshoots, exhibitions, and office events

Requirements

  • Bachelor of Arts of Science from a reputable college or university

  • Able to demonstrate proficiency in the responsibilities of the role

  • Excellent knowledge of Microsoft Office

  • Excellent written and verbal communication skills, articulate and diplomatic manner

  • Experience in handling sensitive information and ensuring confidentiality at all times

  • Strong attention to detail ensuring a high degree of accuracy and quality

  • Excellent organisational skills; able to manage and prioritise tasks independently and as part of an effective team

  • Excellent interpersonal skills and ability to work well with all levels of management and staff, both internally and externally

  • Proven skills in a business development environment

  • Able to work under pressure and ability to prioritise while remaining calm and professional at all times

  • Ability to multitask

  • A pro-active and enthusiastic approach with a willingness to learn and keen to contribute to the development of the company

  • A flexible approach to the job to ensure that duties are properly performed and the operational demands of the business are met. lots of initiative and a willingness to take on any task no matter how large or small

  • Self-motivated

  • A strong team player

  • Willingness to travel domestically and internationally on short notice

Place ‘Executive Assistant Application’ as the reference in the subject heading.

This position is responsible for providing full administrative and executive support to the Managing Director in carrying out a range of administrative duties to support the smooth and effective running of the practice and its business development. This position requires a high degree of responsibility, discretion, and confidentiality. Applicants should be organised, quick at finding solutions and be able to come up with new and improved ways of doing things.

Rebecca needs somebody who is sharp and on the ball. It is essential that they are quick at finding solutions to problems and have the initiative and foresight to come up with new and improved ways of doing things. This role would suit someone who has experience working in a small business environment.